Conditions of enrolment

These Conditions of Enrolment have been effective as from 23 March 2018.

1. Terms used

‘Academic Year’

The Academic Year 2019-20 for the children commences on 4 September 2019 and the last day is 8 July 2020. The provisional dates for the Academic Year 2020-21 for the children comences on 8 September 2020 and the last day is 16 July 2021.

‘Term’

The Academic Year is divided into three terms, Autumn, Spring and Summer. For 2019-20 Autumn Term (first term) runs from 4 September to 19 December 2019 Spring Term (second term) runs from 6 January to 3 April 2020 Summer Term (third term) runs from 20 April to 8 July 2020 For 2019-20 Autumn Term (first term) runs from 8 September to 18 December 2020 Spring Term (second term) runs from 4 January to 1 April 2021 Summer Term (third term) runs from 19 April to 16 July 2020 There are holiday breaks between each term.

All dates in this document are inclusive.

2. Year groups and admission to the School

The Year Group that a child would join is determined by their age on 1 September.

Children who are rising 3
Children may enter the Nursery in the term that they celebrate their 3rd birthday. Children who join as a rising 3 will be in the Nursery for more than one academic year. In such instances, to ensure continuity, the children remain in the same classroom for the second academic year. Children enter Reception in the academic year that they turn 5 years old. The school year runs from 1 September to 31 August.

Junior School			Senior School
Age on 1 September	Year group		Age on 1 September	Year group
7	Year 3		11	Year 7
8	Year 4		12	Year 8
9	Year 5		13	Year 9
10	Year 6		14	Year 10
			15	Year 11
			16	Year 12
			17	Year 13

3. Admission into the School

The School reserves the right to refuse admission if:

1. the child is not toilet trained, or
2. it determines that the child would not benefit educationally from attending the School, or
3. if the special educational needs required by the child cannot be supported by the School, or
4. for any other reason that the School considers relevant.

4. Registration Fee and Deposit

A non-refundable Registration Fee of €250 is required at the start of the admissions process for each child applying to the school.

The School requires the following documents:

1. A completed application form submitted online for each child
2. A passport size photograph of the child
3. A copy of the child’s birth/adoption certificate
4. A copy of proof of identity for the parents
5. If applicable, any statements for special education needs, or reports from educational professionals such as speech therapists or psychologists
6. A confidential reference from the child’s current school (see below).

For applications to the Infant, Junior and Senior school, the Admissions Department will request a confidential reference from the child’s current school. A Parent Reference will be requested for a child applying to join Reception. A reference is not required for children applying to join Nursery.

Once the application has been reviewed by the relevant head of school and the Principal, the Admissions Department will send an invoice for the Deposit. The Deposit is €1,500 for Nursery and €2,500 from Reception to Year 13. Children transferring from Nursery to Reception will be invoiced an additional €1,000 Deposit.

If the Deposit is not paid by the due date the School will cancel the application without notice.

The Deposit is refunded when the child leaves the School provided a Term’s notice has been given and there are no outstanding invoices or when the School is not able to offer the child a place. For Nursery enrolments, if a place is offered and accepted but the preferred sessions are not available, this is not a sufficient reason for the Deposit to be refunded. This similarly applies to enrolments for Years 10 and 12 where certain courses may no longer be available.

5. Allocation of places

When a place has been offered, the parents have three working days to email a scanned copy of the acceptance letter that needs to be signed by a parent. If, after three working days, the School has not received a signed copy of the acceptance letter, the child will be placed back on the waiting list and the place offered to another family.

Siblings
The School always tries to offer all children in a family a place. Where this is not possible the cancellation and refund policy below applies per child.

6. Cancelling a place before the start date

When a place has been offered and accepted and the parents decide to withdraw their acceptance, a Term’s notice of cancellation is required. This must be sent as an email to admissions@britams.nl. Failure to give timely notice of cancellation will result in the Deposit being forfeited and a Term’s fees being charged

• For a child joining in the Autumn Term 2019, cancellation to be received by 3 May 2019
• For a child joining in the Spring Term 2020, cancellation to be received by 13 September 2019 .
• For a child joining in the Summer Term 2020, cancellation to be received by 17 January 2020 .
• For a child joining in the Autumn term 2020, cancellation to be received by 1 May 2020.

7. Responsibility of payment of School Fees

Irrespective of whether the invoice is sent to a family or company, it remains the responsibility of those signing the acceptance letter to ensure that school fees are paid in a timely manner.

8. Leaving the school

A Term’s notice is required for leaving the School.

Attendance is required for all or part of the term during which a child leaves. The Deposit and School Fee for subsequent Terms can only be refunded if all of the following conditions are met:

• The online Notification of Leaving form was submitted on time.
• All fees are paid.
• All extra are paid.
• All invoiced amounts for siblings are paid.

Please note: refunds will be made to the bank account from which we received the original payment.

The School aims to pay refunds within 30 days of a child leaving the School. If timely notice is not received the School will charge fees for the following Term.

Notification of leaving dates 2019-20

To leave during or at the end of the Autumn Term, notification must be received by no later than Friday 6 September 2019. If fees have been paid in full, the Deposit and two term's fees will be refunded.

To leave during or at the end of the Spring Term, notification must be received by no later than Friday 10 January 2020. If fees have been paid in full, the Deposit and one term's fees will be refunded.

To leave during or at the Summer Term, notification must be received by no later than Friday 24 April 2020. The Deposit will be refunded.

9. Right to amend the Conditions of Enrolment

The School has the right to vary the Conditions of Enrolment under offer which children shall be admitted and educated in the School. Any change will be communicated to parents via email and on the website.