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This is the Code of Conduct for the members of the Supervisory Board.
The British School of Amsterdam (BSA) is a Foundation (Stichting) under Dutch law. The governance of the BSA is laid down in the English Articles and Dutch Articles . According to the Articles the BSA has a Supervisory Board (SB). The SB Code is established based on article 13 of the Articles with the purpose of setting up rules on the decision making process and working procedures within the SB, in addition to the provision made in the Articles. The Articles are attached as annex 1 to the SB Code. In case of a conflict between the SB Code or the Articles, the Articles will prevail.
The SB Code is part of the total corporate governance structure of the BSA, which is besides the SB Code laid down in the following company documents: the Articles, the Code of Conduct for the Management Board (MB), the Code of Conduct of the Parent Organisation, the regulations of the Works Council and the various policies of the BSA.
SB Members shall use their expertise and experience to help the BSA provide the best possible education for each of its pupils by enabling staff and pupils to reach the highest standards of achievement.
SB Members must contribute to the development of the BSA by setting the strategic framework within which the school operates; determining the character, aims and ethos of the school and developing and monitoring school policies, plans and procedures.
SB Members need to have a clear understanding of the role of the Principal which, through his/her day to day organization and management of the school, is to deliver the curriculum through the implementation of policies, plans and procedures agreed by the governing body.
The aim of the SB Code, therefore, is to provide SB Members with a clear understanding of their role and responsibilities and to provide a framework within which they will be able to carry out their duties effectively.
Those accepting the office as a SB Members will need to be mindful that the role does require a significant level of commitment. SB Members are expected to prepare for and regularly attend meetings of the SB, committees and working groups. SB Members should be familiar with the Articles and the SB Code. SB Members should attend induction and other relevant training courses made available by or through the BSA in order to aid their development. SB Members should make every effort to get to know the BSA and involve themselves in school activities.
All SB Members should involve themselves actively in the work of the SB and be willing to carry out their fair share of responsibilities including serving on committees and working parties and taking on links with curriculum subjects, school sections and other areas of special responsibility.
The SB collectively, and its members individually, are expected to exemplify good conduct at all times. This includes, but not exclusively, that BSAʼs governing rules, Articles and policies shall be faithfully followed.
SB Members shall act always in the best interests of the BSA, preserving its wellbeing and reputation.
SB Members must accept collective responsibility for all decisions taken by the SB, SB Members do not have the legal authority to act individually except when the SB or the Chairperson of the SB has delegated authority for them to do so.
SB Members should never speak out against decisions, in public or in private, outside the SB. The SB acts as a collective and communication to persons outside the SB shall be coordinated and after being discussed and confirmed in the SB.
SB Members must report any evidence of fraud, corruption or misconduct affecting the BSA which becomes known to them to the Chairperson of the SB or an appropriate person.
SB Members should observe complete confidentiality in all matters discussed at SB meetings unless the SB has specifically determined that a particular topic is not subject to such confidentiality. Matters concerning staff or pupils shall always be deemed confidential, except in so far as required by law.
SB Members should exercise the highest degree of caution when involved in sensitive issues arising outside the SB which may have an impact on the work of the SB or the operation of the school.
A SB Member shall: (a) not enter into direct or indirect competition with the BSA while being on the SB or one year thereafter; (b) not demand or accept gifts or other benefits in relation to the exercise of their duties on the SB for himself or others; (c) not provide unjustified advantages to third parties to the detriment of the BSA; and (d) not take advantage of business opportunities to which the BSA is entitled for himself or for others.
A SB Member shall immediately report any conflict of interest or potential conflict of interest affecting themselves or another member of the SB to the SB and its Chairperson and shall provide all relevant information so that the matter can be assessed by the SB.
The SB shall decide after having heard the SB member concerned whether there is a conflict of interest. Deliberation of such decision shall occur without the SB Member concerned being present.
A SB Member may not take part in any discussion or decision-making that involves a subject or transaction in relation to which he has a conflict of interest with the BSA.
The decision making process of the SB will be in line with the Articles and especially articles 16 and 17. The Secretary will take minutes of each meeting and will record the decisions made by the SB. The Secretary will circulate the minutes of each meeting within two weeks after the meeting took place. In the case of absence of the Secretary the SB will organize replacement.
The Secretary will draft a list of the contact details of all SB Members and relevant persons/institutions and will keep this up to date. In case of changes this is reported to the SB Members.
An audit or finance committee established further to article 14 of the Articles shall supervise the activities of the MB with respect to:
(a) the operation of the internal risk management and control systems;
(b) the provision of financial information by the BSA (choice of accounting policies, application and assessment of effects of new rules, work of external auditors, etc.);
(c) compliance with recommendations and observations of internal and external auditors;
(d) relations with the external auditor, including, in particular, his independence, remuneration and any non-audit services for the company;
(e) the financing of the School.
The audit committee shall act as the principal contact for the external auditor if he has concerns regarding the accuracy of financial reporting.
The audit committee may not be chaired by the Chairperson or by a former member of the MB.
At least one member of the audit committee shall be a financial expert.
The audit committee shall decide whether and, if so, when the Principal, a member of the MB, the external auditor and the internal auditor, should attend its meetings.
The audit committee shall meet with the external auditor as often as it considers necessary, but at least once a year, without MB members being present.
SB Members should operate as a team and always in the best interests of the BSA. SB Members should recognize that each member of the SB has equal status irrespective of their appointing body unless particular responsibilities are conferred on them by the SB.
SB Members should listen to and respect the views of others and must be loyal to collective decisions made by the SB.
SB Members should develop effective working relationships with the Principal, Heads of School, senior management team, teachers, support staff, parents, works council and parent organization and other relevant agencies where appropriate.
The Principal is the most important employee of the Management Board. A candid, trusting and supportive relationship between Principal and SB – and most especially between Principal and Chairperson – is essential. To this there will be regular meetings between the Principal and Chairperson.
The MB and the SB will meet at least one time each quarter. The MB will provide the SB before each meeting with a written report regarding their general duties as set out in article 7 of the Articles.
Relation with Works Council and Parent Organization Normally there will be no direct contact between the SB Members and the parents, children and employees. The SB aims at meeting twice a year with the Parent Organization and the Works Council. This contact will go through the Parent SB Members and the Works Council SB Member. The Chairperson will try to attend at least one of meeting with the Parent Organization and one meeting with the Works Council.
The SB shall discuss at least once a year on its own, i.e. without the MB being present, its own functioning, the functioning of its committees and its individual members, and the conclusions that must be drawn on the basis thereof. The desired profile, composition and competence of the SB shall also be discussed. Moreover, the SB shall discuss at least once a year without the MB being present both the functioning of the MB as an organ of the BSA and the performance of its individual members, and the conclusions that must be drawn on the basis thereof. The report of the SB shall state how the evaluation of the functioning of the SB, the separate committees and the individual SB members has been carried out.